Business Support Trainee

About this job

Salary Range: €0.00 - €0.00   Job Description Summary Provide day-to-day business support, contributing to operational activities, coordination, and team priorities while gaining practical business experience.   Job Description Major Accountabilities   ·      Support the preparation, routing, and approved use of marketing, medical, and business materials. • Preparation and coordination of service contracts, including document alignment before PO initiation. • RTE localization (translation/ visual material, etc.) and updates based on prepared and approved drafts. • Update of expired promotional and non-promotional materials based on provided comments. • Coordination of FUSE approval processes, including back-up support during PM absence. • Uploading and managing materials in Shaman (new - tag ICE content in Shaman), including back-up support during PM absence. • Translation of larger volumes of materials (e.g., website content). • Localization of iCVA materials, including translation, content adaptation, corrections. ·      Help coordinate communications, campaigns, and project activities with internal stakeholders. ·      Track approvals, deadlines, actions, and material status across assigned projects; escalate delays or missing information. ·      Assist regulatory, legal, compliance, medical, and business colleagues with document updates and process requirements. ·      Maintain accurate electronic and paper records, including approvals, consents, meeting documentation, and other audit-supporting files. ·      Support events and meetings, including logistics, approved vendor coordination, travel arrangements, contracts, and activity reconciliation. ·      Assist with purchase orders, invoices, vendor onboarding documentation, and related follow-up in company systems. ·      Support website, digital, internal engagement, and other cross-functional initiatives as assigned. ·      Learn and use relevant company systems and standard operating procedures with appropriate training and supervision. ·      Perform assigned tasks accurately and on time, ask questions when requirements are unclear, and proactively communicate progress. • Observe all applicable internal and external regulations, policies, procedures, and codes, including the Code of Ethics and BeSure requirements. • Report adverse events, product complaints, and other quality or safety information promptly in accordance with training and applicable requirements. • Perform other job-related duties appropriate to the traineeship, with guidance from the manager or designated colleagues.       People & Organization support, as assigned: ·         Assist with assigned people-related communications, documentation, onboarding, recruitment records, purchase orders, and invoices under   Key Performance Indicators (Suggested priority KPIs *italicized)   • Accuracy and completeness of assigned work and documentation. • Timely completion of tasks and proactive communication of risks or delays. • Successful completion of required training and demonstrated ability to apply guidance. • Constructive collaboration and feedback from colleagues and stakeholders. • Compliance with company policies, procedures, and Novartis Values & Behaviors. We offer: Base pay from 14.5k - 16.8k EUR gross yearly Other benefits as per guideline   Skills Desired