Executive Assistant

About this job

We're looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our UK & Ireland Leadership Team. This is a pivotal role within the business, ensuring senior leaders can focus on strategic priorities while the day-to-day coordination of diaries, meetings, travel, events, and administrative activities runs seamlessly. You'll act as the central point of coordination for our head office and visitor experience, creating a professional and welcoming environment for colleagues, customers, and external stakeholders. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support. Key Responsibilities • Provide high-quality Executive Assistant support to the UK & Ireland Leadership Team. • Manage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logistics. • Book and coordinate UK and international travel, accommodation, and off-site events. • Process and reconcile monthly expenses and corporate credit card submissions. • Raise purchase orders and manage associated approval processes. • Coordinate uniform requests and track orders through to delivery. • Support the planning and delivery of Leadership Team meetings, Town Halls, and business-wide events. • Arrange and coordinate onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visits. • Act as a key point of contact for leadership administration and stakeholder coordination. • Support site visits and field-based activities, ensuring all arrangements are organised and communicated effectively. • Maintain confidentiality and professionalism when handling sensitive business information. • Contribute to the smooth running of the Head Office and ensure a positive visitor experience. Requirements • Must have previous experience as an Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholders. • Proven experience managing complex diaries and coordinating multiple priorities in a fast-paced environment. • Experience organising travel, accommodation, meetings, events, and wider business activities. • Strong administrative experience, including processing expenses, purchase orders, and maintaining accurate records. • Comfortable working with senior leaders and building effective relationships across all levels of the organisation. • Experience handling confidential and sensitive information with discretion and professionalism. • Highly organised with exceptional attention to detail and the ability to manage competing deadlines. • Proactive, adaptable, and solutions-focused, with the ability to anticipate the needs of senior stakeholders. • Excellent verbal and written communication skills. • Professional, approachable, and customer-focused, with the confidence to work independently and take ownership of tasks. Benefits • 23 Days Holiday + Bank Holidays • Company Pension Scheme • Company Sick pay (after qualifying period) • Cycle to Work Scheme Available • Employee Reward & Discount Platform • 24/7 access to Employee Assistance Program through Health Assured • Access to on-going learning and development via our online learning platforms • Onsite parking available • Life Assurance Scheme