Executive Assistant & Office administrator

About this job

Join our global team as an Executive Assistant & Office administrator in Kaunas. The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace. Position is office-based in Kaunas, Lithuania Responsibilities: • Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison • Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature) • Handle all incoming and outgoing correspondence (mail, packages, couriers) • Greet visitors and manage the company’s general email inbox and phone line • Assist management with internal communication and coordination activities • Provide administrative support to colleagues and executives as needed • Maintain department documents and ensure timely transfer to the archive • Manage office supplies and facility-related orders, and coordinate their distribution to departments • Maintain the front desk, meeting rooms, conference areas, and other shared office spaces • Arrange business travel, including bookings for transportation, accommodation, and related logistics • Support the organization of internal office events and team gatherings • Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services) Requirements • University degree – considered an advantage • At least 2 years of relevant work experience as an Office Administrator • Experience as an Executive Assistant is an advantage • Fluent Business English and Lithuanian (written and spoken) • Strong document preparation and management skills • Knowledge of document preparation and archiving regulations/legislation • Excellent knowledge of MS Office applications • Proactivity, sense of ownership, and strong organizational skills Benefits • International team and environment • Bonus based on annual performance • Professional growth and career opportunities • Personal accident and business trip insurance • Additional health insurance • Rewarding referral policy • Monthly lunch and fruit days • Team building, global meetings, other CSR activities • Modern and new Sustainable office in city center with free parking Salary ranges 1600-2000 eur/gross/month (depending on experience and skills)