Executive Assistant to the Founders (Zurich)

About this job

Important: Please only apply if you are able to work on-site at our Zurich office every working day. This is a fully office-based role with no option for remote work. About G-20 Group G-20 Group is a cross-asset trading firm headquartered in Switzerland, trading delta-one and derivatives markets globally. We combine startup agility with institutional-grade experience in proprietary trading, technology, and quantitative finance. Role Overview We are seeking a highly organized, discrete, and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. In this role, you will work closely with the CEO and Deputy-CEO along with other leaders to manage their schedules, coordinate meetings, handle correspondence, and ensure that administrative and organizational matters are efficiently managed. You will act as a key point of contact for internal and external stakeholders, ensuring that communication flows seamlessly and that priorities are met in a timely manner. The ideal candidate is an experienced, dependable, detail-oriented professional who thrives in a dynamic environment and can anticipate needs before they arise. Key Responsibilities • Provide administrative support to members of the Executive team. • Manage calendars, schedule and coordinate meetings, and organize appointments. • Handle correspondence, prepare documents, and manage communication flows on behalf of executives. • Arrange and coordinate travel plans, itineraries, and expense reporting. • Support with payment of invoices, reimbursements, and other administrative or financial tasks as required. • Prepare meeting materials, and ensure follow-up on action items. • Liaise with internal departments and external partners to ensure smooth coordination of executive activities. • Maintain confidentiality and handle sensitive information with the highest degree of professionalism. Requirements • 5+ years’ experience as an Executive Assistant, Personal Assistant, or in a comparable administrative role, with a strong preference for the financial/trading sector. • Excellent organizational and multitasking skills with strong attention to detail. • High level of integrity, discretion, and professionalism. • Strong communication skills (both written and verbal) in English. • Proficiency in MS Office and common collaboration tools (e.g. Excel, Word, Outlook). • A proactive, hands-on attitude and the ability to anticipate needs and take initiative. Preferred / Desirable Experience • Fluency in German is a strong plus; additional languages are an advantage. • Flexibility to adapt to changing priorities and schedules. Location and Right to work: We are hiring for our Zurich office with the expectation of the candidates being on-site. Only candidates who meet the requirements, live within commutable distance to Central Zurich and who possess the pre-existing right to work in Zurich without requiring company sponsorship need apply (Swiss national, B/C permit or equivalent). Join G-20 and be a part of a team that is at the forefront of financial markets, driving innovation and excellence in the sector.