Facilities Administrator

About this job

Be part of the newest luxury hotel, Conrad Athens The Ilisian. Located within The Ilisian - the new multidimensional city destination of Athens, this new luxury hotel marks a new chapter in Athenian hospitality offering an unparalleled experience in the city's vibrant cultural and historical center. As a Facilities Administrator, you will provide essential administrative support to the Facilities Department, ensuring the smooth coordination and documentation of facilities operations across the hotel. This role is ideal for a highly organized and detail-oriented professional who can effectively manage administrative processes, support maintenance planning activities, and contribute to the efficient operation of the department. Responsibilities • Provide administrative support to the Engineering Department, assisting with the day-to-day coordination of maintenance activities and operational requirements. • Create, maintain, and update engineering records, work orders, preventive maintenance schedules, service contracts, and departmental documentation. • Monitor and track maintenance requests through the hotel's maintenance management system, ensuring timely follow-up and completion. • Coordinate communication between the Engineering Department, other hotel departments, and external contractors to facilitate efficient workflow and service delivery. • Assist in the preparation of reports, presentations, budgets, inventory records, and departmental correspondence. • Maintain accurate filing systems for equipment records, certifications, permits, warranties, and compliance documentation. • Support procurement activities by preparing purchase requests, tracking orders, and maintaining supplier information and documentation. • Ensure that all administrative processes comply with hotel policies, safety standards, and operational procedures. • Respond professionally to internal inquiries and provide administrative assistance to the Chief Engineer and Engineering leadership team. Requirements • Degree or diploma in Business Administration, Hospitality Management, Office Administration, or a related field. • Minimum of 2 years of experience in an administrative or coordinator role, preferably within hospitality, facilities management, engineering, or a related environment. • Excellent organizational and time-management skills, with strong attention to detail. • Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. • Experience working with maintenance management systems (CMMS) or similar software will be considered an asset. • Strong communication and interpersonal skills with the ability to collaborate effectively across departments. • Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism. • Fluency in both Greek and English is required. Benefits • At Conrad Athens The Ilisian, you’ll be part of a world-renowned luxury brand where creativity, collaboration, and the pursuit of excellence are celebrated. We are committed to nurturing our Team Members’ professional growth and well-being (offering a unique opportunity to contribute to the legacy of a landmark property in the vibrant city of Athens). • The Company offers a competitive remuneration package, private medical insurance, and career development opportunities in a dynamically growing business environment.