Head of Executive Office
About this job
Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level. Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine—driving execution, accountability, visibility, and cross-functional alignment across the organisation. This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery. Key Objectives • Transform the existing Executive Office into a Group-wide PMO function • Introduce structured project governance, prioritisation, and tracking frameworks • Drive execution discipline across all strategic initiatives • Enable leadership with real-time visibility and decision-making tools • Standardise reporting from descriptive (past-focused) → predictive and performance-driven. Key Responsibilities • PMO Transformation & Setup • Design and implement a Group PMO framework (methodology, governance, cadence) • Define project lifecycle standards (initiation → delivery → evaluation) • Establish prioritisation models aligned with business strategy • Replace fragmented tracking with centralised project visibility systems 2. Strategic Execution Management • Partner with C-level leadership to translate strategy into actionable programmes • Oversee execution of cross-functional and high-impact initiatives • Identify bottlenecks, risks, and dependencies early—and resolve them • Ensure accountability across business units 3. Reporting & Decision Intelligence • Replace static reporting with dynamic dashboards and KPIs • Introduce weekly/monthly executive reporting frameworks focused on outcomes • Deliver clear insights on: • Project performance • Resource allocation • Strategic progress vs targets 4. Operating Rhythm & Governance • Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning) • Implement structured agendas tied to decision-making and execution tracking • Ensure meetings drive outcomes—not just updates 5. Tools, Systems & Process Optimisation • Introduce and manage PM tools (e.g. Asana, Monday.com, Jira, or equivalent) • Streamline workflows and eliminate manual / low-value coordination work • Digitise and automate reporting wherever possible 6. Cultural Transformation • Shift organisation from reactive coordination → proactive execution mindset • Embed project management discipline across teams • Coach senior stakeholders on best practices in delivery and accountability • 8–15+ years in: • Project / Programme Management • PMO leadership • Strategy & Operations roles (consulting background is a strong plus) • Proven experience building or transforming a PMO at scale • Experience in fast-paced, high-touch client environments (luxury, fintech, consulting, or similar preferred) Skills & Competencies • Strong strategic thinking combined with hands-on execution • Ability to influence senior stakeholders and C-level executives • Excellent structuring and prioritisation capabilities • Data-driven mindset with strong analytical skills • Exceptional communication and clarity in reporting Profile Traits • Not administrative — operator and builder • Structured, disciplined, and outcome-oriented • High ownership mentality • Comfortable with ambiguity and transformation environments • Naturally brings order, clarity, and momentum