Legal Operations & Admin Assistant
About this job
About LegalVision LegalVision is a commercial law firm built for forward-thinking businesses who want to work differently. Through our fixed-fee legal membership, we provide unlimited legal support to SMEs and in-house teams. Our team uses custom-built technology to deliver fast, high-quality legal support with predictable pricing for clients and rewarding careers for those who work here. With readily scaling operations across the United Kingdom, LegalVision offers clear progression, exposure to interesting work at scale, and the opportunity to be part of an innovative law firm. The Opportunity Our Legal Operations team is the heart of our Legal department. From organising new starter onboarding and ongoing training, to booking travel for our lawyers to see clients, and keeping precedents up to date, they set our lawyers up for success and keep them humming. To support the growth of LegalVision UK, we are seeking a highly organised, people-focused Legal Operations & Admin Assistant to provide in-office support to the Head of Legal, administer our lawyer onboarding and training programmes and provide general administrative and operational support to the legal team. This is a full-time role suited to someone from an administration, operations, or similar background who thrives in a fast-paced environment, and takes pride in delivering an exceptional experience to internal clients. Key Responsibilities General office admin & Legal Ops support: • Keep the office, kitchen and meeting rooms tidy, stocked and well presented. • Prepare meeting rooms for interviews and onboarding days (including water and glasses). • Order office supplies, stationery and refreshments, and liaise with suppliers and building management. • Post, date and file documents, including for the leasing team. • Maintain organised physical and electronic filing, following the firm's file management procedures. • Handle incoming and outgoing post. • Assist with administering our lawyer consultation roster using the firm's calendar scheduling software. • Act as the first point of contact for office queries and facilities issues. • Provide ad hoc support on legal operations projects as directed. • Manage Head of Legal’s diary, including scheduling interviews, meetings and team catch-ups. • Book travel for our Head of Legal and other senior lawyers as required, and arrange team socials. Lawyer Onboarding: • Support the Head of Legal and senior legal operations managers in delivering lawyer and trainee onboarding programmes in the UK. • Create, administer, and track onboarding checklists for all new starters, monitoring progress over their first three months. • Coordinate with legal teams to ensure each new starter has a tailored induction plan. • Manage the onboarding calendar, ensuring new starters are booked into the correct sessions and proactively resolving scheduling conflicts as they arise. • Deliver introductory onboarding sessions including IT set-up and building orientation. • Support the continuous evolution of onboarding materials to keep pace with the firm's growth. Legal Training, Knowledge Management & Internal Privacy Support: • Coordinate the firm's internal training and CPD programmes, including calendar management, room set-up, catering, and attendance tracking. • Create, improve, and update training materials and slide decks to a high standard - turning notes and drafts into polished, reusable resources. • Assist with the development of internal knowledge resources, playbooks, and process documentation, including assisting with document automation and AI prompt bank building. • Assist Head of Legal with responding to data subject access requests in accordance with the firm’s internal policies. The Ideal Candidate • Background in business administration, operations, knowledge management, or a related field - legal experience is not required. • Exceptional organisational skills with the ability to manage multiple priorities. • Warm, approachable communication style with a customer-service orientation. • Tech savvy and able to quickly master new enterprise software platforms. • Strong attention to detail and a proactive, can-do attitude. • Ability to work independently and use initiative in a fast-moving environment. • Interest in legal operations, legal technology, or professional services is a plus. Benefits • Fast-paced environment with unique growth opportunities for high performers. • 25 days holiday (excluding bank holidays) plus contractual sick pay. • Birthday leave, and enhanced maternity and paternity leave. • Annual health and wellbeing allowance, and confidential EAP support services. • Regular team socials. • Vibrant office environment in Ancoats and hybrid working available over time. How to Apply If this sounds like your kind of role, we’d love to hear from you! Applications will be reviewed on a rolling basis and will close once the role is filled, so apply early to avoid missing out. A note to recruiters: we’re all over this role, so there’s no need for you to get in touch. LegalVision does not accept unsolicited CVs or responsibility for any fees related to unsolicited CVs. Thanks!