Office Manager

About this job

Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Amsterdam, Netherlands. Join us and become part of a professional, dynamic team shaping the future of investment services in Europe. Responsibilities: 1. Administrative Support and Workflow Organization: • Managing the company’s incoming and outgoing correspondence with accuracy and discretion; • Supporting seamless document flow between departments, ensuring timely execution of internal processes; • Driving administrative procedures to enhance operational efficiency; • Maintaining a well-organized, efficient, and inspiring office environment; • Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow; • Conducting regular physical inventory audits and maintaining records. 2. Communication and Collaboration: • Overseeing internal and external communication to uphold the company’s professional image; • Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services; • Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy; • Actively supporting the HR department on a wide range of operational and people-related matters. 3. Executive Support and Guest Relations: • Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives; • Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events; • Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism; • Hosting visitors of all seniority levels, ensuring a polished and welcoming experience. 4. Financial and Operational Processes: • Processing vendor invoices through SAP Concur in alignment with company policy and timelines; • Reviewing and managing employee expense reports, ensuring full compliance with internal procedures. 5. Additional Responsibilities: • Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries; • Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement. Requirements • Bachelor’s degree (Business Administration, Management, or a related field preferred); • 3 plus years of experience in a similar administrative or operational role; • Fluency in English and Dutch, both written and verbal; • Advanced computer skills, including MS Office Suite and other relevant business tools; • Experience in organizing and maintaining electronic document management systems; • Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization; • Strong organizational and time-management skills, with the ability to handle multiple priorities; • High attention to detail and accuracy in a fast-paced environment; • Ability to independently identify and resolve issues; • A proactive, solution-oriented mindset and positive attitude; • Flexible and adaptable, capable of working under pressure; • A reliable team player with a genuine willingness to learn and grow. Benefits • Modern, fully equipped office — a comfortable and inspiring workspace in a central location; • Competitive salary — motivating and aligned with local market standards; • Career growth opportunities — develop across departments and functions within an international group; • Official employment — clear contracts, timely payments, and full compliance with local labor laws; • Legally compliant vacation and public holidays — we respect and follow each country’s labor code; • Private health insurance support — partial coverage of private medical insurance to support your well-being.