Production Co-ordinator
About this job
Who we are We create trusted, expert content that helps millions of people discover more about the things they love, need and care about. From technology, gaming and entertainment to fashion, lifestyle, sport, finance and beyond, our specialist brands connect people with their passions every day. Across websites, magazines, newsletters, social channels and events, we bring expert content to audiences around the world. We combine our deep specialist knowledge with innovative technology and data to create engaging experiences, build valuable communities and help people make better-informed decisions. Behind it all are our people - passionate experts, creators, innovators and problem-solvers who are shaping the future of media. The Team You’ll Join Future Studios is Future’s global content studio, bringing together creative, production and publishing teams to produce engaging video, social and audio content across its portfolio of leading brands. Operating across the UK and US, the team develops original content, builds long-term franchises and delivers high-quality productions for audiences and commercial partners. The UK production team works across a busy slate of projects, collaborating closely with producers, production managers, freelancers and wider teams to bring ideas to life. It’s a fast-paced, collaborative environment where organisation, attention to detail and a hands-on approach are essential to keeping productions running smoothly. What you'll do Reporting to the Senior Production Manager, you’ll play a key role in keeping productions organised and running smoothly, coordinating everything from crew bookings, talent logistics, travel and location arrangements to studio and equipment bookings. You’ll prepare and distribute call sheets, schedules and production documents, manage shoot paperwork including release forms and risk assessments, and maintain project trackers to keep everyone up to date. You’ll also coordinate asset handovers between production, post-production and publishing teams, source props and other items for shoots, and provide hands-on support on set when needed, including helping to coordinate runners and supporting day-to-day set operations. Alongside the practical production coordination, you’ll help manage the administrative and financial side of each project, raising purchase orders, tracking spend against budgets, processing freelancer and supplier invoices, and keeping accurate records of bookings, payments and production costs. You’ll also coordinate freelancer onboarding, ensuring all paperwork, system access and set-up are completed before they start, and help them feel welcome when working in our offices and studios. Working closely with Producers and Production Managers, you’ll provide flexible support across multiple projects, helping to keep everything on track, within budget and properly documented in a fast-paced studio environment. What you’ll bring • 1 to 3 years of production experience in digital video, television, agency or studio environments. • Exceptional organization, attention to detail and follow through. • Working knowledge of production paperwork, call sheets and budgeting basics. • Proficiency with project management and spreadsheet tools. • Availability for occasional early calls, late wraps and shoot travel. • Positive, service-minded attitude under pressure. Minimum Requirements • 1–3 years’ experience in production coordination within digital video, television, an agency or studio environment. • Excellent organisational skills, with strong attention to detail and the ability to manage multiple tasks and deadlines. • Working knowledge of production paperwork, including call sheets, release forms and basic production budgets. • Confident using project management systems and spreadsheets to track schedules, budgets and production documentation. • A proactive, positive and flexible approach, with a willingness to support shoots on set and work occasional early starts, late finishes and travel as required. What we offer • Uncapped leave • Enhanced parental leave • Discounted rates with Dental care and Private Medical care • When we hit our targets, enjoy a share of our profits with a bonus • Refer a friend scheme - with payment following the successful hire. • Well-being support with access to our Colleague Assistant Programmes • Opportunity to purchase shares in Future, with our Share Incentive Plan • Salary sacrifice Pension scheme up to 5% match • Free drinks and snacks in our offices The expected range for this role is £32,000 - £39,000 This is a hybrid role, working three days per week from our London Paddington Office Internal job family level Commercial 7 Inclusion and Diversity at Future At Future, we’re working to attract, retain and foster diverse talent, educating our colleagues in the importance of diversity, and review our internal processes so that they remain as free from bias as possible. We recognise that, in order to reach diverse communities through our content, we must first ensure ours is a culture in which diversity can thrive. Find out more about Our Future, Our Responsibility on our website. If you need any reasonable adjustments, please let us know, and we'll be happy to support you. #LI-Hybrid #LI-HLK1