Tender & Bid Writing Specialist

About this job

Main responsibilities Tender research and identification • Research and identify relevant public and private sector tender, bid and RFP opportunities. • Review opportunities to understand requirements, eligibility criteria, deadlines and submission processes. • Carry out initial research to help decide whether opportunities are a good fit for Flat Rock Technology. • Maintain visibility of upcoming opportunities and key submission deadlines. Bid and tender coordination • Coordinate the end-to-end administrative process for bids, tenders and RFP responses. • Review tender documentation and identify the information, evidence and supporting documents required. • Create clear submission timelines and make sure stakeholders understand their responsibilities and deadlines. • Gather information and input from internal teams, including Sales, Operations, Technology, Finance, HR and senior management. • Track actions and follow up with contributors to keep submissions on schedule. Preparation and submission • Support the drafting and preparation of tender and RFP responses. • Research and collate the information needed to answer specific tender questions. • Review responses to make sure they are clear, accurate, consistent and address the tender requirements. • Proofread and quality-check all documentation before submission. • Make sure all required supporting documents are included and submissions are completed accurately and on time. Compliance • Make sure responses accurately reflect Flat Rock Technology’s capabilities, policies, certifications and contractual position. • Work with relevant stakeholders where clarification or approval is needed. Bid library and company information • Develop and maintain a central library of reusable content for future bids and tenders. • Keep company information, policies, certifications, case studies, standard responses and supporting documents up to date. • Build a bank of previous tender responses and frequently requested information. • Help improve and standardise the quality and consistency of Flat Rock Technology’s bid and tender documentation. Requirements Essential • Fluent written and spoken English. • Strong research and analytical skills. • Experience reviewing detailed documentation. • Excellent written communication and close attention to detail. • Ability to interpret complex requirements and pick out the key information. • Strong organisation and the ability to manage multiple deadlines at once. • Confidence coordinating information and actions across different teams. • Ability to work independently and take ownership of tasks through to completion. Desirable • Previous experience in a bid, tender, proposal or RFP role, ideally in technology, Outsourcing or IT services. • Familiarity with public sector procurement processes and tender portals. • Experience building or maintaining a content library or knowledge base. • Confident user of Microsoft Office or Google Workspace.